Planning a destination wedding is an exciting adventure filled with romance and discovery. However, to ensure everything runs smoothly, choosing the ideal date is essential. While setting a destination wedding date might seem complex, with careful planning, you can ensure your special day unfolds flawlessly.

How far in advance should we set the wedding date?

It’s recommended to set a destination wedding date at least 8 to 15 months in advance. Why such a timeline? Simply because a destination wedding involves much more logistics than a local wedding. By booking early, you:

  • Secure availability at sought-after venues
  • Allow your guests to organize and plan their travel
  • Avoid price increases for flights and accommodations, especially during peak season 

For peak season weddings, such as summer or holiday periods, planning up to two years ahead might be wise. Remember, the earlier you start, the more choices you’ll have for venues and vendors!

How do we set the date for our destination wedding?

Finding the perfect date for your destination wedding involves juggling several factors. 

Here are the key steps to follow:

1. Choose a season for your wedding

The first step in setting a destination wedding date is choosing the ideal season. France and Italy offer stunning landscapes year-round, but each season brings its own advantages:

  • Spring: ideal for outdoor weddings with blooming flowers
  • Summer: perfect for seaside or outdoor celebrations, but be mindful of high temperatures in certain regions
  • Fall: offers a romantic atmosphere with warm colors and mild temperatures

2. Define what would make this date a symbol

Your wedding date can become more than just a calendar marker; it can symbolize significant moments in your shared story:

  • The anniversary of your first meeting, first kiss, or another milestone in your relationship, reflecting the journey you’ve taken together and the strength of your bond
  • A lucky number or meaningful date shared between you two or dear to one of you, adding a personal and mystical touch to this solemn commitment
  • A special day for your families, such as parents’ wedding anniversaries or other close relatives, connecting your union to a family tradition full of affection and meaning.

Choosing a date filled with memories or strong symbols gives your wedding a deeper emotional significance, engraving this day in your hearts in an even more profound and unforgettable way.

3. Find out about local events

It’s crucial to check major local events that could affect your wedding. For example:

  • Sporting events: major competitions or international matches can complicate logistics, especially in large cities
  • Local festivals: certain villages and towns in France and Italy are known for their seasonal festivals that can impact hotel availability and accessibility
  • National holidays: avoid local vacation periods or holidays that could complicate travel or bookings.

To ensure your wedding runs smoothly, consult your wedding planner. They’ll know which dates to avoid to guarantee perfect wedding organization and ensure you and your guests fully enjoy the stay.

4. Ask your “VIP” guests if they have any date preferences

Your closest loved ones – those without whom your day wouldn’t be the same – might have calendar preferences or constraints. Before setting your wedding date, consult them to avoid any major conflicts, especially for family members, witnesses, or very close friends.

  • Use online tools like Doodle to survey your key guests
  • Prioritize people traveling from far away or those with specific professional constraints

5. Consider the availability of your reception venue

Wedding reception venues, especially the most sought-after ones, can have very busy booking calendars. Here’s how to navigate this:

  • Contact your preferred venues as early as possible through your wedding planner to check their availability
  • Be flexible with your dates. Having multiple options can increase your chances of booking your dream location
  • Verify if any construction or renovations are planned around your chosen date

Get advice from your wedding planner

Hiring a wedding planner specialized in destination weddings is invaluable. Their local expertise will help you navigate venue and vendor schedules, and inform you about optimal seasons and local events. By entrusting them with the organization, you reduce stress and ensure every detail is taken care of.

Setting a destination wedding date requires thoughtful planning, but the result is worth it. By choosing the right season, consulting key guests, and considering local events, you can ensure your wedding will be unforgettable. And remember, a wedding planner’s help can transform a complex task into a smooth and enjoyable experience. Take time to plan well and prepare for a magical day in the enchanting landscapes of France or Italy.